Your maintenance folder just got a whole lot smarter.
Every truck and van — its faults, services, tests, documents and costs — in one record that builds itself: faults straight from driver checks, service triggers from walkaround odometer readings, CVRT and 13-week check dates on a wall planner, and the whole story printable in one click when the RSA calls.
Everything your transport manager and workshop need, in one record
Faults, services, tests, work orders, documents and costs — each vehicle’s whole story in one place. No more manually tying invoices to job cards, job cards to driver checks, or check sheets to repairs — it all links itself, built from the checks your drivers already do.
The live fault board
Every failed walkaround item arrives as a fault ticket, automatically. Each ticket carries the photo, the driver’s signature and a status workflow — reported, in progress, fixed, signed off. Nothing reported ever falls down the back of a desk again.
Service & 13-week check scheduling
Drivers record the odometer on every walkaround; Traxsit turns those readings into service triggers. No more chasing mileages around the yard — the maintenance board tells you what’s due before it’s overdue.
CVRT & calibration reminders
Every CVRT, 13-week check and tacho calibration scheduled and visible at a glance, with reminders ahead of time and the history of what passed and what was done. Walk into the test centre prepared, every time.
Document vault with expiry chips
CVRT certs, 13-week check records, motor tax, insurance, CPC and calibration documents per vehicle and driver — each with its expiry date tracked. Set your own warning thresholds and the right people get a morning digest of what’s coming due. Nothing lapses quietly.
Full vehicle history
Every check, fault, repair, service and test held against the vehicle for its working life. Turn a fault or a due service into a work order — assigned, tracked, completed, on the record — so the workshop and the office finally read from the same page.
Parts & cost log
Log parts, labour and cost against every work order and service, so each vehicle’s spend builds up over time. See what a vehicle truly costs to keep on the road — and decide when to repair and when to replace.
Stay ahead of every test — our handy wall planner makes it easy
CVRT, 13-week checks, services and tacho calibration on a single planner with a clear status — passed, due soon or overdue — so nothing creeps up on you.
Green means done, amber means due soon, red means act now. Reminders go out ahead of time, the history of every pass and repair stays on the record, and you walk into the test centre prepared — not the night before.
The record the RSA asks for — already kept
Irish law requires operators to keep maintenance and defect records for at least 2 years (S.I. 348/2013, Reg. 10(3)), and RSA premises inspections examine exactly that: checks done, defects rectified, services on time and test certificates in order. That’s not a binder project — it’s simply what Traxsit Maintain contains, kept automatically. When the audit comes, print the full maintenance and compliance story for any vehicle in one click. And it’s multi-tenant by design: each organisation’s data is fully isolated.
Maintenance is better with the rest of the platform
The maintenance file shares the same fleet and the same audit trail as checks, tracking and the compliance hub.
Walkaround checks
Daily RSA Schedule-1 checks your drivers complete — the failed items and odometer readings that feed the fault board and service triggers.
See the app →Vehicle tracking
Live GPS and engine hours for vans, trucks and plant — so service can be scheduled by real use, not guesswork.
See tracking →Fleet compliance hub
How tracking, checks, maintenance and tacho roll up into one audit-ready record built for the RSA and CVRT.
See the hub →Fleet maintenance FAQs
Will Traxsit remind me before a CVRT or 13-week check is due? +
Yes. Every CVRT, 13-week check, service and tacho calibration sits on a wall planner with a clear status, and reminders go out ahead of time to the people you choose. You set the warning thresholds, and a morning email digest lists what’s coming due — so you walk into the test centre prepared rather than chasing dates the night before.
What is a vehicle maintenance file? +
A maintenance file is the complete record of a vehicle’s upkeep — daily walkaround checks, reported faults and how they were rectified, services and inspections, CVRT and test certificates, and supporting documents. In Traxsit Maintain this file builds itself from the checks your drivers already do, so each truck or van carries its whole story in one place.
How long must I keep maintenance and defect records in Ireland? +
Irish law requires operators to keep maintenance and defect records for at least 2 years (S.I. 348/2013, Reg. 10(3)). Traxsit Maintain keeps them automatically against each vehicle, so the records an RSA premises inspection asks for — checks done, defects rectified, services on time and certificates in order — are always retained and ready to print.
How does service and 13-week check scheduling work? +
Drivers record the odometer on every walkaround, and Traxsit turns those readings into service triggers, so the maintenance board flags what’s due before it falls overdue. 13-week checks and CVRT tests sit on the same planner by date, and engine hours from vehicle tracking can drive service intervals for plant and machinery.
Can I track a fault from report to repair? +
Yes. Every failed walkaround item becomes a fault ticket automatically, carrying the photo and the driver’s signature, and moves through a status workflow — reported, in progress, fixed, signed off. Turn it into a work order to assign and track the repair, and the full defect-to-repair trail stays on the vehicle’s record for audit.
Ready to let your maintenance file write itself?
Book a 20-minute demo, or talk to a real person in Cork.